Helpful PowerPoint Keyboard Shortcuts For Mac

NAVIGATION SHORTCUTS

⌘ + Tab Toggle between open programs

⌘ + ~ Toggle between open PowerPoint files

Tab Select or move to the next object on a slide

Shift + Tab Select or move to the previous object on a slide

⌘ + Option + 1 View the Slide Master

⌘ + 1 Close the Slide Master

→ / ← / ↑ / ↓ Move one space or line at a time

⌘ + ↑ / ⌘ + ↓ Move up or down one paragraph

Option + → / Option + ← Move right or left one word

⌘ + → / ⌘ + ← Move to the beginning or end of a line

Shift + → / Shift + ← Select one character at a time

⌘ + Shift + → / ⌘ + Shift + ←

Select an entire line of text

Ctrl + Shift + → / Ctrl + Shift + ← Select text to the end of the line or to its beginning

⌘ + Shift + ↑ / ⌘ + Shift + ↓ Select text to the end of the paragraph or to its beginning

FUNCTION KEYS EQUIVALENTS PROGRAM SHORTCUTS

⌘ + / Display Help ⌘ + N Create a new presentation

Fn + F2 Edit in selected placeholder or object ⌘ + O Open an existing presentation

⌘ + Y Repeat last action ⌘ + P Print

Fn + F5 Start presentation from the beginning ⌘ + S Save

Fn + F6 Move clockwise among panes ⌘ + Q Save and close a presentation

Shift + F6 Move counter clockwise among panes ⌘ + W Close a presentation

Fn + F7 Check spelling Alt + ⌘ + R Show or hide the ribbon

Fn + F12 Open Save As dialogue box

⌘ + + / ⌘ + -

Zoom in / out

TEXT & OBJECT FORMATTING SHORTCUTS DRAWING, EDITING & OTHER SHORTCUTS

Ctrl + Spacebar Clear text formatting ⌘ + D Duplicate the current slide or object

Ctrl + = Apply subscript ⌘ + Shift + N Insert a new slide

Ctrl + Shift + = Apply superscript ⌘ + I Hide mouse pointer

⌘ + Shift + C Pick up formatting of an object ⌘ + P Redisplay hidden mouse

⌘ + Shift + V Apply formatting of an object

⌘ + Option + Ctrl + G

Show or hide the guides

⌘ + Shift + 1 Format selected object

⌘ + Option + G

Group objects (with objects selected)

⌘ + K Insert a hyperlink

⌘ + Option + Shift + G

Ungroup objects

⌘ + Shift + > Increase font size

⌘ + Option + Ctrl + Z

Open thesaurus

⌘ + Shift + < Decrease font size ⌘ + 3 Open Notes Page view

⌘ + T Display the font dialogue box ⌘ + Ctrl + F Switch to full screen

Shift + Fn + F3 Change case ⌘ + Ctrl + Z Toggle Drawing mode

Ctrl + E Centre a paragraph Option + G Insert © symbol

Ctrl + J Justify a paragraph Option + 2 Insert ™ symbol

Ctrl + L Left align a paragraph

Option + Shift + 2

Insert € symbol

Ctrl + R Right align a paragraph Option + 3 Insert £ symbol

Tab Promote a paragraph in an outline Option + 4 Insert ¢ symbol

Shift + Tab Demote a paragraph in an outline Option + Y Insert ¥ symbol

SLIDESHOW SHORTCUTS MENU TIP

⌘ + Shift + Enter Start presentation from beginning

For optimal Excel keyboard settings on a Mac go to:

⌘ + Enter Start presentation from current slide

System Preferences --> Keyboard

⌘ + P Annotate with the Pen tool during show

Keyboard tab: Enable "Use all F1, F2, etc. keys..."

N or Page Down Advance to next slide during show

Shortcuts tab: Enable "Move focus to menu bar"

P or Page Up Return to prior slide during show

(use Ctrl + F2 to access Excel menus with keyboard)

B Make the screen black during show

At the bottom select "All controls" under

W Make the screen white during show

"Full Keyboard Access" (for full use of Tab key)

1 + Enter Return to the first slide during show